What determines the total cost?
Guest count matters, but it is not the only cost driver. Location, season, venue exclusivity, food and beverage, production, accommodation, transport and the number of events can change the budget substantially.
Venue and catering
Some venues charge a rental fee, some work with minimum food-and-beverage spend, and others combine both. Always compare tax, service, furniture, staffing, overtime and weather-backup costs—not only the headline price.
Guest logistics
Airport transfers, room blocks, welcome bags, local transport and additional hosted events can become a major budget category for destination weddings.
How to use budget ranges
Use early budget ranges as a feasibility tool, not as a promise. A focused consultancy should test whether the desired destination, guest count and style can realistically fit the available budget before deposits are paid.
Best next step
Prepare a guest-count estimate, preferred month, total budget range and list of hosted events. These four details make an initial feasibility discussion much more useful.